Month-end closing in 1 day instead of 10

Goods move fast. The books should too.

Mekong Trading Co. keeps shops stocked across the region from its base in Battambang — a distribution business where the real work happens between warehouses: three of them, receiving, storing and dispatching goods every day. Trucks and inventory never stood still. The company's accounts, however, moved at a very different pace.

The challenge: ten days to close a month

Every month-end, the accountant needed the first ten days of the new month just to close the previous one. Three warehouses meant three sets of records to reconcile, sales and purchase ledgers lived in spreadsheets that disagreed with each other, and receivables were chased manually across customers paying in cash, on credit and in more than one currency. VAT reporting meant days of careful assembly — and anxious double-checking.

How T.O keeps the books moving

Mekong Trading runs T.O Accounting with automated accounts receivable and payable: invoices, receipts and supplier payments post against live ledgers instead of month-end piles. Multi-currency support tracks USD and riel side by side without conversion guesswork, and T.O Inventory ties the three warehouses into the same system, so stock movements and accounting entries stay in step. One-click VAT reports assemble the filing from real transactions, not re-typed ones.

The results

Month-end closing takes a single day instead of ten. The finance team stopped reconstructing history and started analysing it: who owes what, which lines are profitable, where cash gets tight next month. Tax filings are accurate and on time every quarter, and the 90% reduction in manual data entry gave the accountant's calendar back to the business.

What comes next

With clean books behind every delivery, Mekong Trading negotiates from strength — credit terms, growth lines and new routes all decided on numbers it trusts. The system already spans the warehouses; the next branch simply plugs in.